When planning an upcoming wedding, there are many different details to work out to ensure that the event is successful and goes off without a hitch. Although it’s exciting to plan the wedding attire and decorations, the transportation that is used is a top priority.
If you’re getting ready for your special day, there are a few important tips for navigating wedding transportation to ensure everyone in your wedding party gets to where they need to be.
Why Do I Need Wedding Transportation?
Wedding transportation is necessary to ensure that you don’t have to worry about driving yourself to the venue or arriving on time. With the help of a professional driver or chauffeur, you can relax and unwind while spending time on the road.
With wedding transportation provided, it can also allow you to keep your wedding party together without everyone having to drive separately. You won’t have to worry about anyone getting lost along the way or showing up late to the ceremony. You may also need wedding transportation for your guests if they have to park a good distance from the venue—especially if it’s outdoors.
When Is the Best Time to Book Transportation?
Your transportation should be booked at least three months in advance to ensure that you can find a reliable company that has the availability that you need on your wedding date. The sooner, the better because transportation services often have busy schedules and get booked quickly by other couples.
Expect to use their services throughout the day, whether you’re getting everyone to the venue or need to be transported to your hotel after the reception. You won’t have to worry about bringing your personal car to any of the events and can get a break from the busy day while riding in the vehicle or shuttle.
How Do I Choose a Shuttle/transportation Service?
When it comes to choosing the right shuttle service for your wedding, you’ll need to look for a company that has several years of experience in the industry. Read reviews online to ensure former customers have had a good experience. The company should also be licensed and insured.
Make a point of asking for references, which will demonstrate that they’ve operated for many years and have a solid reputation in the industry. Additionally, you’ll want to get everything in writing with a written contract that clearly lists all of the details of the services that will be provided. You should understand the terms of the contract in advance and read the fine print to avoid any surprises.
Who Should Be Included in Wedding Transportation?
With the wedding shuttle service that you use, the main people that should be transported is anyone in your wedding party or people who play an important role in the wedding. You can also have your parents, grandparents, and any other special guests included to ensure they are accommodated.
Anyone that is helping with the important details of the event, like the wedding planner, can also be included with the provided transportation to ensure they can arrive on time. Provide your wedding planner with a list of who you want to be transported to ensure that there’s not an overflow of guests that cause others to be left behind.
Should the Bride and Groom Arrive Separately?
In most weddings, it’s customary for the bride and groom to arrive separately to ensure they don’t see each other before the ceremony. In some cases, they’ll want to do a first look before they say, “I do,” but this typically occurs at the venue. Most brides travel with their bridesmaids, and the groom is transported with his groomsmen. If the bride and groom need to be transported to another location after the ceremony or reception, then they can ride together.
How Do I Communicate Transportation Information to Guests?
For guests that will be utilizing the transportation that you hire, you’ll want to include the information in their wedding invitation. Consider including a small slip that informs them of the details and where they’ll be picked up and dropped off on the day of the event. You may also want to describe the type of shuttle that will be used to ensure they know what to look for once they park their car. If only your wedding party is going to be transported, provide them with the information at the wedding rehearsal.
Although you may need to do your homework and research when it comes to booking the right wedding transportation, it can be worth the effort due to the convenience that the service offers. Whether you plan to provide transportation to your wedding party or guests, your event can go smoothly and allow your family members and friends to feel accommodated.
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